General Ledger

General Ledger module manages accounting and finance operations, tracks all the financial transactions and summarizes them into different accounts, such as income, expenses, assets, liabilities, etc. and generates financial
statements, such as income statement and balance sheet.

Flexibility in financial

periods and chart of accounts Define the structure of accounts and sub-accounts, and organize them by segments, such as product, department, location, etc. Easily control the opening and closing of financial periods, and adjust them
as needed.

Multiple currency support

Record transactions in any currency, and BluBooks will automatically convert them to company’s currency using real-time exchange rates.

Drill down to original documents

Trace any general ledger entry back to its source document, such as an invoice, a payment, or a journal entry. This helps to verify the accuracy and completeness of the data.

Reversing and auto-reversing entries

Reverse any general ledger entry manually or automatically, to correct errors or reverse accruals. Set up recurring entries that reverse automatically in the next period.

Audit trails

Track all the changes made to general ledger data, such as who made the change, when it was made, and what was changed. This helps to ensure data integrity and compliance.

Banks

BluBooks’s banks module helps manage bank accounts and cash transactions for the business. It helps you recording, monitoring and reconciliation of bank and cash activities, and generates reports and statements.

Record and Track Transactions

Record and update cash transactions, such as deposits, withdrawals, transfers, and adjustments. Track cash inflows and outflows, and balance cash registers.

Seamless Integration

Banks module is seamlessly connected to sales, purchase, and general ledger modules. Sync your bank and cash data across sales and purchase transactions, such as the payment method, amount, and date and post bank and cash
transactions to your general ledger accounts automatically.

Statements and Cash Register Reports

Generate and print bank statement and cash register reports for any period of time. View the details of bank and cash transactions, such as the transaction number, type, description, and balance. Easily compare bank statement with
general ledger statement, and identify any discrepancies.

Tax

You can manage your Tax operations such as Tax codes, Tax Rates, Exempt Reason Codes, and Automated Tax Return Calculations

Configure Taxes

Set up and customize tax rules based on your business needs. Define tax rates, categories and exemption reasons according to ZATCA’s guidelines.

Integration with Sales and Purchase

BluBooks’s Tax module is seamlessly connected sales and purchase modules, allowing synchronization of tax data across your sales and purchase transactions, such as the tax amount, tax code, and tax invoice number.

Automated Tax Return Settlements

You can automate your tax return filing and payment processes for ZATCA. Generate and submit tax returns with just click of a button, according to the prescribed format and frequency.

Sales

Manage entire sales cycle, such as Quotations, Orders, Invoices, Returns, and Cash Receipts

ZATCA Compliant E-Invoicing

BluBooks invoicing module is fully compliant and accredited by Zakat, Tax and Customs authority (ZATCA) for both Phase I and Phase II.

Billing and order processing

Quickly and accurately process orders, generate invoices, apply discounts, taxes, and accept multiple payment methods from customers.

Sales monitoring and reporting

Easily make decisions with real-time data and insights on sales performance, such as total sales, average order value, best-selling products, profit margins, and more.

Monitor, Track and Calculate Commissions in real-time

With BluBooks’s sales module, you can streamline and simplify your sales commission process, and ensure that your salespeople are fairly and transparently compensated for their hard work and results.

Multiple Branches

Optimize and coordinate sales operations across multiple branches, and ensure that your business is aligned with your market needs and expectations.

Purchasing

BluBooks’s Purchasing module helps you to manage your purchasing processes and vendor relationships. It allows you to create and track purchase orders, goods receiving notes, invoices, and vendor payments.

Flexibility & Control

BluBooks offers 3-way matching to ensure that the quantity and price of the goods received match the order, receipt, and invoice, alternatively, goods can be received partially or fully, and later matched with the purchase orders
and invoices.

3 Way Matching

Use invoice matching to verify the accuracy and completeness of the payments. Pay vendors using various methods, such as cash, check, bank transfer, etc. Issue or receive credit notes your vendors for any returns, refunds,
discounts, or adjustments.

Statements & Aging Analysis

Generate statements of accounts that show all the transactions for vendors for a given period. Use statements of accounts to verify the balances and reconcile any discrepancies. Prioritize the payments, manage cash flow, and avoid
late fees or penalties.

Tax calculation

Calculate taxes applicable to the purchases based on ZATCA’s tax rates, rules, and jurisdictions of your vendors and your business. Apply tax exemptions or adjustments as needed.

Multiple types of invoices

whether it’s a service invoice for consulting, an Invoice raised for a shipment of goods purchased, or a landed cost invoice issued for additional charges that incurred during the receiving of goods, BluBooks supports all types of
invoices and consolidates them based on the vendors.

Inventory & Warehouse

Easily manage inventory and warehouse operations, such as Product Variants, Unit of Measures, Serial Numbers, Bins, Transfers, Adjustments and Stock Counts

Monitor Inventory Levels

Keep track of the quantity, location, and status of inventory items and avoid low stock, out of stock, or overstock situations.

Organize Warehouse Layout

Design and optimize warehouse layout to maximize the space utilization and efficiency. Use barcode scanning and RFID tagging to identify and locate inventory items quickly and accurately.

Streamline Warehouse Operations

Automate and simplify warehouse tasks, such as picking, packing, shipping, and receiving. Use mobile devices and wireless technology to access and update your inventory and warehouse data in real-time.

Variants & Unit of Measures

Manage products with different attributes and units. BluBooks helps you offer more choices and flexibility to your customers, and simplify your inventory, sales and purchase processes.

Balance Inventory Levels

Transfers Initiate and submit inventory transfer requests from one location to another. With BluBooks, you can optimize your inventory distribution and allocation, and ensure that your inventory items are in the right place at the
right time.